Here’s an example of a standard invoice body copy: When you send your invoice, you’ll need to ensure that the body copy explains who it’s from, the project or service delivered, and any other essential information. Invoice (insert number) – Thanks for the prompt payment!.Invoice (insert number) – (Company name).Here are a few invoice email subject lines: It’s a good idea to include the invoice reference in the subject. This makes it easy for the recipient to act (either by responding directly or passing it on). Your invoice subject line should make it clear it’s an invoice. Here’s a step-by-step breakdown of the invoice email format: 1. You start with a clear subject line, go into detail in the body, and provide a positive sign-off (which includes all your contact details).
#INVOICE ASAP UN APPROVE INVOICE PROFESSIONAL#
The invoice email format is likely familiar to you if you’ve ever sent a professional email for any other purpose. Sounds stupid, doesn’t it? But it never hurts to double-check that you’ve attached the right (not last month’s or someone else’s) invoice! Invoice email format This is a less aggressive or confrontational approach, but it will ensure no misunderstandings. You can add them to the bottom of the email, attach them, or send a link to your website. Share your terms and conditionsĪbove we recommend that you don’t go into detail about late payment charges, which we stand by – but you can provide details to your terms and conditions. You can list late payment fees and penalties if you wish, but personally, we’d recommend saving the nuclear option until you need it. If you’re brave or bold enough, you can set out what happens when people don’t pay on time. The best approach is to set your deadline (in favorable terms). Does the payment deadline start from when the invoice was issued or opened? Be clear about when and how you expect paymentĬompanies can be tricky to pin down when it comes to payments. So, be sure you’ve included everything, such as who you are, your company (if you have one), your address, bank account details, contact details, and the project you’re invoicing for. To achieve this, you must include all information in your email (as well as your invoice). You’ll want to do everything possible to make it as easy as possible for people to pay you. Make paying the invoice as easy as possible The tone of voice can be tricky to get right, so check out our examples to see how we’ve tackled the task. Your client will have some time to pay (in most cases, between 7 - 28 days), so there’s no need to be pushy or impolite at the start.
Be polite and professionalįirst and foremost, be polite and professional.
#INVOICE ASAP UN APPROVE INVOICE PRO#
To ensure you’re paid on time, here are five pro tips to ensure you’re never left unpaid. If you’re a freelancer, this can leave you out of pocket – and that’s not acceptable. It’s critical because evidence and anecdote show that many businesses aren’t settling invoices in time. In fact, all the financial details are included in the invoice, so there’s no need to mention money, provide account details, or add specific information about how you want to be paid.Īn invoice email accompanies the invoice, providing context and clarity about your terms and conditions. It’s all about the money in an invoice email, but we don’t mention that too much.
Let’s get paid! What to say in an invoice email message
You’ll learn essential tips to write the best invoice emails and provide 6 invoice emails and a template for you to use. This finance-focused article outlines what you should say in an invoice email. It’s 50% carrot, 50% stick, and 100% effective! Instead, you should create an invoice email that includes everything you need to do to make payment as easy as possible but sets out your terms in strong language. Of course, you can just send an invoice attached to an email, but this approach won’t win you many friends or get you paid faster. If you’ve done the work, you deserve to get paid! To get your cash, you’ll need to send an invoice.
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